Have More Time for Your Priorities

Here are three suggestions to significantly reduce demands on your time:

  • Attract, develop, and retain really good people who report to you. This is very highest priority because direct reports who do not perform well cause you to have to step in and work at their level. When you do that, you are also underperforming. Get great people so you can add the highest value.
  • Formulate and articulate a very clear mission or purpose. A mission forces you and your organization to focus on what is important. Say no to things that may be attractive, but aren’t aligned with your purpose.
  • Leaders are under tremendous pressure to do way too many things. It’s a mistake to try to do 20 different things. Instead, choose 1-2 priorities each day and say no to everything else. Move the 1-2 things ahead a mile instead of moving 20 things forward an inch.
Copyright 2018 Bob Legge
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I provide leaders with the ability to exceed their most ambitious goals. I advise and consult with leaders to increase their effectiveness and improve work/life balance. Together, we drive strategy, lead successful change, develop high performance cultures, improve individual and organizational performance, and produce sustainable growth and value.
If you want to seize new opportunities, dramatically improve your leadership effectiveness, and free-up more time for your priorities, contact me. Together, we’ll explore ways to work together.
My website is www.boblegge.com
Contact me at: bob.legge@leggecompany.com.

 

Escaping Parkinson’s Law

Parkinson’s Law states that work will expand to fill the time allotted to it. That’s why meetings fill the time scheduled even when the content doesn’t require it.

The senior leader’s challenge with this goes beyond meetings has two dimensions: An organizational challenge and a personal challenge. Organizations have more available initiatives and projects than resources, so they must choose which ones to work on, and which to conscientiously ignore. That is a key part of formulating strategy and operating plans. And it is the senior leader who has the final responsibility of making the decision.

On the personal side, the senior leader always needs more time than is available, so the challenge is both choosing the right things to do and reducing the amount of time needed to do his/her own work. I’ve been successful in helping CEOs and presidents capture 1-2 hours per day to focus more on strategy, spend more time with key customers, or improve their work-life balance. The key is discipline, routines, and developing a capable and efficient organization.

Parkinson’s Law is not universal. You do not have to be bound by it.

Copyright 2017 Bob Legge
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Bob Legge has an unmatched ability to help clients achieve competitive advantage, leaving competitors in their dust. He has worked with companies across industries and geographies to align critical elements, dominate their markets, and achieve dramatic results, such as 600% revenue increase in three years. Personally, he enjoys sailing where both his strategic abilities and tactical skills help him see interesting places while having a fabulous time with friends and family. .
Contact him at: bob.legge@leggecompany.com.

 

When Self-Improvement Really Begins

I work with CEOs, presidents, and high-level executives to improve their effectiveness. While I have made exceptions, as a rule I won’t take a client who is referred to me for remedial coaching or “last chance” coaching. The reason is simple: The odds of a person making progress are slim or none if he/she doesn’t want to improve, doesn’t see the need and is unwilling to accept objective feedback.

I recently spoke to a group of about a dozen employees in a corporation on increasing personal effectiveness in their various roles. I asked each person in the group to assess eight of their personal skills and abilities are on a scale of 1 (very weak, lots of room to improve) to 10 (outstanding, can’t get much better.) Normally, individuals in groups like this will rate themselves from 4 to 8 on most items. In this group, they all scored themselves from 8 to 10 on every item. What it told me was that either the culture did not allow them to be honest in their assessments, or that they simply are not honest with themselves. If you believe that you are a 9 or a 10 in communication (as an example,) then you’re not being objective. Everyone can improve communication skills.

The first step in self-improvement is to see the need or opportunity to improve. That’s the beginning point. It doesn’t matter if others say improvement is needed; unless the individual sees the need, it’s a non-starter.

P.S. Getting to 9 or 10 on the 1-10 scale is not very important. Continual progress and improvement is.

Leading for Results

The most important reason to be an effective leader is to help the group achieves its goals.  Not for the status, or the power, but the results. 

So today, find ten minutes to review what those results are and identify the relatively few actions that will have the greatest affect on the group achieving those results with minimal time and resources. 

Then focus your time on just one of those activities each day this week.  Each day ask key people a few simple questions: “What is going well with Activity A?”  “What’s getting in the way of getting it done?” and “How can we best focus on getting it done faster and better?”

Remember that your role is to lead, to set the direction, and ask key questions that keep the organization focused.  It’s your organization’s role to answer the questions and implement solutions.  That’s why it’s so important to develop your organization.

Learning from Facebook executive departures

The departures of key executives from Facebook last week are the latest over the past 18 months.  They highlight a number of key lessons in strategy and strategy implementation:

  1. Leaders must make the key decisions.  While leaders will look for input from others on decisions, it is the leader who has ultimate accountability for corporate direction and success. Leaders make tough decisions.  The leader who leads by consensus isn’t leading at all.  The Facebook executives who left disagreed with Mark Zuckerberg on Facebook’s strategic turn.
  2. Companies can outgrow key people.  I see this regularly in all size organizations.  The person who is the franchise player for years, eventually becomes an impediment to the organization’s evolution, innovation, and growth.  This presents a difficult decision — one that is often ignored or deferred.  In Facebook’s case, these senior executives no doubt walked away with significant packages.  For a smaller company, the transition is far more difficult, but no less necessary.
  3. Sometimes a company needs to make a very significant change in their strategy to survive and grow.  Facebook is under enormous pressure to change its business model.  For many other companies, the pressure to change is not so intense, but the need to change course is important.

A capable leader, a distinctive strategy and an organization intensely focused on the strategy are the three hallmarks of success. 

Where do you need to make improvements?

The Key to Large-Scale Change

I’ve been road bicycling in Aiken, South Carolina over the past week and have been amazed at the amount of litter along the backroads.  I remember as a kid in New York when litter was a big problem, and I recall the anti-littering campaign complete with litter bags available at every gas station, pervasive TV and radio commercials encouraging people not to be “a litterbug,” and penalties for littering.  That campaign worked pretty well. 

Large-scale change efforts can be successful as with littering and smoking, but they can also fail.  When I graduated from college and marched off to Sears for a set of Craftsman wrenches, it was the metric wrenches I bought.  It was at the same time that the signs on the New York State Thruway showed distances in both miles and kilometers.  That change campaign didn’t work.  I bought a second set of wrenches, this time they were SAE.  And the Thruway signs today only show miles.

The key to any sort of change, particularly large-scale change in organizations is to have it legitimized at the top, align it with both the culture and with individual self-interest, and to persevere through the natural resistance that always arises.

How change is led and managed makes an enormous difference in its success.

Avoid Accountability Gaps and Overlaps

I saw a professional soccer game on the big screen at a Mexican restaurant last night.   I always admire how really good soccer players know their positions and how adept they are at passing the ball.

When we played soccer in high school, we all ran after the ball in a mass.  I had a friend then who would yell, “You’re bunching!!!” 

Sometime the top people in an organization are “bunching.”  And you wonder whether everything is getting done, or if everyone is doing the same thing. 

Be more like a professional soccer team:  Everyone knows their role and there are no accountability gaps or overlaps. 

Too Busy to Succeed

Most of the leaders and senior executives I work with are grappling with not enough time in the day.  They are running hard trying to stay on top of key issues, but it’s affecting their work effectiveness and personal lives.  They need a way to focus on the issues and tasks that are most important and jettison the rest. 

This is particularly true for:

  • Executives newly promoted to leadership roles
  • Executives taking on significantly more responsibility, or
  • Leaders whose companies are going into rapid growth phases, undergoing significant change (think merger/acquisition or technology-driven change.)

For nearly all of them, I have helped them gain between six and eight hours per week.  The process is a combination of understanding how they are using time, using a better way to manage their time, and creating blocks of discretionary time.

What would an extra six to eight hours every week mean for you?

Why You Need to Talk With Employees

A leader needs to keep in touch with customers because a business’ real value is realized on the outside. 

But it’s just as important to keep in touch with employees.  Get out of your office, talk to people individually and in groups, find out what’s working, what’s not working, what’s getting in their way of being as effective and productive as they’d like to be. 

Only by doing this will you hear things that otherwise would not make it to your office.  You’ll hear good ideas and key trends to give you a better understanding than relying solely on internal reporting.  Quality issues and improvement ideas, workplace problems and suggestions, and even hints of harassment can be surfaced this way.  Consider your employee contact as part of an early warning system.

It’s also an opportunity for you to reinforce your leadership messaging.  You can answer questions, provide background for decisions, and ask people what they are doing that day to act on key priorities.

Build employee contact into your weekly schedule.

Time to Clean House?

Computers get bogged-down over time as programs take more and more memory.

Similarly, organization structures and processes get bogged-down by the ongoing addition of policies, procedures, and rules.  Almost always these new rules are designed to make work easier for one group, but the result of all departments adding rules is an overall slow-down.

It’s a good idea to periodically put every meeting, report, and staff process on trial for their lives.  Do they add value?  Is the benefit greater than the cost? 

This doesn’t have to be done all at once.  For example, take the usual reports distributed every month and ask the people receiving them if they get any value from them.  Then stop doing any that don’t add value.

Clear-out your old files and optimize your operating system.

Copyright 2019  Bob Legge

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I am a trusted advisor on strategy implementation and executive effectiveness to leaders of Fortune 500 companies, mid-size companies, nonprofits, education, and government. My work helps leaders drive strategy, lead successful change, develop high performance cultures, improve individual and organizational performance, and produce faster, sustainable growth and value. 


If you want to seize new opportunities, dramatically improve your leadership effectiveness, and free-up more time for yourself and your family, give me a call.

My website is www.boblegge.com